Privacy Policy
Effective Date: 23/05/2018
WHO WE ARE
The Butterfly Fellowship 2012 (referred to herein as ‘Butterfly 2012’) is a non-profit organisation which aims to enlighten others in Modern Spiritualism in the West Midlands and throughout the UK. Headed up by a democratically elected committee of volunteers, Butterfly 2012 regularly organise a variety of events across the region and beyond, including demonstrations of mediumship, workshops, seminars, lectures and social events covering all aspects of spiritual work.
Butterfly 2012 and this website (www.butterfly2012.com) are here specifically to highlight and draw wider public attention to the work and events of the Fellowship. This includes highlighting upcoming calendar events on our website, as well as a mailing list for those who opt-in to receive news and other member-related updates, including important information related to the regular committee meetings, including our Annual General Meeting to which all members are invited.
As a responsible, transparent organisation, we have no need, use or desire to use your personal data or contact information in any way other than absolutely essential, and to the extent you personally agree to.
In compliance with the recommendations and regulations of the EU’s General Data Protection Regulation (GDPR), enforceable as of May 25th 2018, all members and visitors must OPT-IN before we will use your data to contact you, and we will maintain complete transparency within this policy and within our communication in how you can opt both in and out of any communication with us, as well as details on how to access what data we have on you and why, as well as request that data be deleted/removed from our databases.
Please feel free to have a read of our policy and discover the when, where and why on the data we may collect and use, and if you still have any queries or questions, or would like to request details on any information we may hold on you, please do not hesitate to get in touch at butterfly2012@gmail.com.
This Privacy Policy was last updated on May 23rd, 2018.
TYPES OF DATA WE COLLECT
WEBSITE COOKIES
What are cookies?
Like most websites, this site uses cookies to collect information. Cookies are small data files which are placed on your computer or other devices (i.e. smart ‘phones or tablets’) as you browse the site. This is done to ‘remember’ when your computer or device accesses our websites. Cookies are important for the effective running of the website, and to help us see who is visiting the site, from where, and which elements of the site they are interacting with.
It also allows us to see how many visitors go on to click through to the associated websites, go on to purchase tickets for our events and other important statistical information that we need.
What information is collected?
Some cookies collect information about browsing behaviour when you access this website via the same computer or device. This includes information about pages viewed and your journey around a website. We do not use cookies to collect or record information on your name, address or other contact details. Butterfly 2012 can use cookies to monitor your browsing and purchasing behaviour.
How are cookies managed?
The cookies stored on your computer or other device when you access our websites are designed by Butterfly 2012 directly, our web builder software WIX (whose privacy policy can be found HERE) or third party software and programme developers for the purposes of analytics.
What are cookies used for?
The main purposes for which cookies are used are: -
1. For technical purposes essential to effective operation of our website.
2. To enable Butterfly 2012 to collect information about your visitor browsing patterns, interaction with specific areas of the site, clickthrough to ticket sales and other important diagnostics.
How do I disable cookies?
If you want to disable cookies you need to change your website browser settings to reject cookies. How you can do this will depend on the browser you use. Further details on how to disable cookies for the most popular browsers are set out below: -
For Microsoft Internet Explorer:
1. Choose the menu “tools” then “Internet Options”
2. Click on the “privacy” tab
3. Select the setting the appropriate setting
For Google Chrome:
1. Choose Settings> Advanced
2. Under "Privacy and security," click “Content settings”.
3. Click “Cookies”
For Safari:
1. Choose Preferences > Privacy
2. Click on “Remove all Website Data”
For Mozilla firefox:
1. Choose the menu “tools” then “Options”
2. Click on the icon “privacy”
3. Find the menu “cookie” and select the relevant options
For Opera 6.0 and further:
1. Choose the menu Files”> “Preferences”
2. Privacy
What happens if I disable cookies?
This depends on which cookies you disable, but in general the website may not operate properly if cookies are switched off. This may lead to audio-visual problems and other complications with successfully navigating the site.
GOOGLE ANALYTICS
When someone visits www.butterfly2012.com, we used a third party service - Google Analytics - to collect standard internet log information and details of visitor behaviour patterns.
We do this to find out things such as the number of visitors to certain parts of the sites, the general geographic location of visitors and other important diagnostics.
This information is only processed in a way which does not identify any persons. We do not make, and do not allow any third parties to make, any attempt to find out the identities of those visiting our site.
TICKETING DATA
When you purchase a ticket or other products online at www.butterfly2012.com, you will be required to enter certain personal contact information such as your name, address data, email and contact numbers via the eCommerce software on our website.
Any information provided at the point of ticket sale is essential in order for us to verify purchases, ensure tickets are posted or emailed to the correct persons, and also to have a means of getting in touch with the customer should there be any important updates regarding the event (i.e. cancellation or refunds).
Please be assured that this information is privately and safely stored on our online booking software, which is password-encrypted and is only accessible by the Butterfly 2012 webmasters and Butterfly 2012 secretary, and all such information will be deleted within 30 days of the event taking place.
Please also be assured we do not share any personal details with any other company without your express prior consent.
THIRD PARTIES
We expressly do not share any specific personal information with any third parties without express prior consent from the individual.
We may share anonymised personal information with other organisations, such as the venues of our events, purely for purposes of expected visitor numbers and booking levels. In the process of promoting and previewing our events with local, regional and national press and media, we may also cite expected or actual booking figures and other anonymised personal information and visitation quotas.
We will never share sensitive, personal or payment information with any other persons or parties.
MAILING LISTS
As part of our efforts to keep members and visitors up to date with the latest news, event information and other essential updates, we compile a Butterfly 2012 Mailing List that will be sent out to all members who OPT-IN and agree to receiving it.
How do I Opt-In / Out?
In order to OPT-IN to our mailing list, you must confirm your intention to be added to the list by either subscribing via the Butterfly 2012 website, or by emailing butterfly2012@gmail.com with the Subject or Body text reading ‘Mailing List Opt-In’.
Existing members of our mailing list must manually re-approve and opt-in to the list by using either of the methods above, or by responding in the described fashion to a special GDPR compliancy email that will be sent out before 25/05/2018.
Please note - from 25/05/2018 you will no longer receive collective mailing from Butterfly 2012 until you have manually opted-in using one of the steps above.
You can unsubscribe and opt-out of our mailing list at any time by emailing butterfly2012@gmail.com with the subject or body text reading ‘Unsubscribe’ or ‘Opt-Out’. You will then be removed from any mailing lists within 48 hours and, if you request it, your information will be deleted within 28 days.
MEMBERSHIP DATA
As we operate a Membership Scheme for individuals to support our events, aims and goals, we naturally collect certain information from members at the point of registration - namely contact details so that we can get in touch with you should there be any queries or problems with your membership or payment, as well as important updates and invitations (such as to the Butterfly 2012 Annual General Meeting every year).
As of 23/05/2018, all members will be required to manually approve our storage and handling of their data in compliance with this Privacy Policy by way of signing an updated membership form and ticking the appropriate Data Protection box as part of their declaration.
How is my Membership Information Stored?
All information requested and retained for the purposes of Membership follow the same criteria and guidelines as outlined in the rest of this Privacy Policy, including the means of accessing and deleting said information (detailed below). Please note whilst contact details and the information provided by members on the membership form is safely retained, we do not ever retain any payment information outside of anonymised details that are essential for our book-keeping and tax-related documentation.
Your information is stored securely in encrypted software, only accessible by officers of Butterfly 2012 who need access to it - i.e. the Secretary and Treasurer.
When an individual's Membership ceases or expires for whatever reason, all information held on that individual Member will be deleted and no longer utilised in any fashion within a period of no longer than 28 days.
ACCESS TO YOUR PERSONAL INFORMATION
Under law, you are entitled to view, amend or delete the personal information that we hold at any time.
Please email your request to our data protection officer at butterfly2012@gmail.com.
All such requests will be handled and responded to in a timely manner, and by no later than 10 working days after receipt of delivery.
CHANGES TO THIS PRIVACY NOTICE
The Privacy Notice was last updated on 23/05/2018. It will be re-assessed on a regular basis to ensure it is in accordance with any updated legislation and remains accurate, and amended accordingly where necessary.
PLEASE NOTE - The revision above dated 23/05/2018 has already been configured to ensure it is in accordance with the forthcoming General Data Protection Regulation (GDPR) legislation coming into effect as of 25/05/2018.